How to create your roster

1) Agree to work together

Once you agree with the WIDE platform security requirements and responsibilities, SU/SSC will provide you with a roster shell, support you through the process of building and managing your roster and enable you to access WIDE, its tools and content. This agreement is documented through an Exchange of Letters following our template.
Download the Agreement

2) Establish a skills set as well as areas of expertise for your Roster

Defining the skills set categories and expertise areas is one of the most important aspects in building a roster, as these are the categories according to which you will sort and search your expert pool. You can choose to use the hundreds of skills and expertise areas already in WIDE, or create new ones highly tailored to your specific field.

3) Create the Roster entry point web page

WIDE is a web-based system. Each Roster has its own entry point on a web page belonging to the institution that built that Roster. You need to set up a front page through which the experts you invite can access your roster. Your web page would usually provide a brief background on and a link to your specific Roster in the WIDE platform. We will provide you with a key to your roster which should be placed as a hyperlink on your web page.

4) Create E-mail templates

WIDE allows for direct communication with your experts. Establishing the email templates that you will use for recurrent processes will make communication with your experts faster and easier. For your convenience, WIDE offers several standard email templates that you can customize.

5) Screen candidates for your Roster

It is up to every individual Roster Manager to define the screening process and the qualifying requirements their respective roster will use. Most rosters are by invitation only and candidates are pre-screened against the roster’s requirements before being invited to join it. Other rosters have a more open process, such as advertisement in websites or publications that invite applications directly into WIDE. In those cases, only positively screened candidates are rendered active members of the roster.

6) Send Invitations

Roster Managers invite pre-screened candidates to joint their roster. Invitations are usually sent via email and provide a link to the entry point web page through which experts will input their profiles into WIDE. For open process rosters, the public advertisement serves as the invitation. If an expert already has a profile in another WIDE roster, a Roster Manager may import her/him into an additional Roster.

7) Monitor Submissions

Each expert is responsible for uploading her/his detailed profile into WIDE, which includes contact: information, skills set and areas of expertise, languages, education, professional experience, and references. Experts also upload their CV and most rosters require United Nations P-11 Forms. Roster Managers review expert profile submissions to ensure these are complete and consistent, before rendering them active in their roster.

8) Managing your Roster

You can now search your roster, timely identify candidates for a particular assignment, refer experts, document feedback on experts performance, track experts’ assignments and obtain summary statistics on your roster’s professionals. Other good roster management practices include: regularly sharing professional opportunities with your roster’s experts and yearly invitations to up-date expert’s profiles.For more information see: Using your Roster

2) Admin Search

The administrative search allows you to search not only your roster, or also other rosters in WIDE thereby granting you access to a greater talent pool. Moreover, you can choose to view not only active roster members, but also members in other statuses. This means you will see all experts that are responsive to your search requirements, regardless of whether they are active or non-active, have been vetted or not, or their profile is not yet complete.

1) External Search

The external search allows you to quickly identify active roster members that meet the qualifications you are looking for. selecting as many or as little requirements as the assignment calls for: skill set, experience level, area of expertise, language, gender, etc.

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